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Executive Assistant

Hollistergroup

Cambridge, MA · Posted November 6, 2026

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About the job

Executive Assistant

Our client is seeking an experienced Executive Assistant to provide high-level, day-to-day support to a senior leader with a full and fast-moving calendar. This role is central to keeping priorities on track—owning complex scheduling, coordinating domestic and international travel, and serving as a trusted point of connection for internal and external stakeholders. This is an on-site role based in Cambridge, MA.

Compensation: $90,000-107,000 annually*

*Listed not guaranteed – potential offers vary based on experience level, qualifications, and internal equity and may be outside of this range.

Responsibilities

Manage a complex calendar, aligning meetings, events, and competing priorities with speed and discretion

Coordinate scheduling and information flow across teams, including the Washington, DC office

Arrange domestic and international travel and logistics, with written itineraries and real-time adjustments

Serve as the first point of contact, screening requests and routing inquiries

Monitor communications and flag urgent items

Draft, proof, and refine correspondence, documents, presentations, and reports

Coordinate logistics for interviews, speaking engagements, and briefings

Organize confidential materials and track follow-ups and action items

Support administrative processes such as expense reporting and payment requests

Partner with internal teams to keep daily operations running smoothly

Provide added administrative support to another senior leader as needed, including scheduling and event coordination

Requirements

High school diploma or equivalent required; bachelor’s degree preferred

7+ years of administrative or office experience, including executive assistant support to senior leaders

Proven ability to manage complex scheduling and travel, including international itineraries

Strong writing, communication, organization, and project management skills

Sound judgment and professionalism with sensitive and confidential information

Ability to work independently, prioritize proactively, and stay effective under pressure

Advanced computer skills, including Microsoft Office; SAP and Concur experience preferred

Comfort learning new tools across platforms; Mac proficiency is a plus

Our Commitment to Inclusion & Belonging

The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.

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