Administrative Specialist
Hollistergroup
Cambridge, MA · Posted November 5, 2026
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Where Cambridge, MA ranks
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November 2026
- #1Best cities for healthcare pay after cost of living$180k · of 24
- #1Best cities for director and executive jobs53% · of 100
- #1Best cities for director and executive jobs in the Northeast53% · of 70
- #1Best cities for director and executive jobs in New England53% · of 28
- #2Best cities for life sciences and biotech jobs579 openings · of 41
- #2Cities with the most jobs that do not need a four-year degree in New England59 jobs · of 14
How AI is used in this kind of work
Among secretaries and administrative assistants, except legal, medical, and executive, AI is already used for a large share of the tasks. Measured exposure for secretaries and administrative assistants, except legal, medical, and executive: 45% (high).
Share of this job’s tasks that AI is already used for at work, from real usage. It is not a forecast of job loss, and a low number means no use seen yet. Source: Anthropic Economic Index.
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About the job
Administrative Specialist
Our client is seeking an Administrative Specialist to support a senior leadership team within a mission-driven, research-focused environment. This role blends front-desk presence with high-impact administrative and communications support—ideal for someone who is polished, highly organized, and confident editing written materials while keeping priorities moving across multiple stakeholders.
Compensation: $27-30/hour*
*Listed not guaranteed – potential offers vary based on experience level, qualifications, and internal equity and may be outside of this range.
This is a contract-to-hire, onsite position 5x week in Cambridge, MA.
Responsibilities
Provide day-to-day administrative support for senior leaders and their teams
Manage complex scheduling and meeting/event logistics, including RSVPs
Draft, proofread, and format correspondence, reports, spreadsheets, and briefing materials
Review outgoing materials for clarity, consistency, and completeness
Act as the first point of contact for inquiries and route requests to the right teams
Coordinate internal communications, including content collection and distribution
Maintain internal documentation and standard templates
Support office operations: conference rooms, supplies, equipment, and visitor badging
Coordinate speaker visits and program logistics, including travel and reimbursements
Track action items and deadlines, and help improve administrative processes and tools
Requirements
Professional, customer-focused approach; comfortable as front-facing office support
Strong written and verbal communication, including grammar
Proven ability to manage competing priorities and follow through with minimal oversight
Experience editing, formatting, and preparing polished communications and documents
Comfortable coordinating across multiple internal teams and stakeholder groups
Education: Bachelor’s degree required
Our Commitment to Inclusion & Belonging
The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.
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