Accounts Payable Specialist

Position Overview

We are seeking a detail-oriented Accounts Payable Specialist to oversee vendor invoice processing, account reconciliations, and financial reporting. In this role, you will work within enterprise ERP systems and electronic invoicing platforms to resolve complex invoice exceptions, reconcile vendor accounts, ensure tax accuracy, and support month-end and year-end close procedures.

The ideal candidate possesses strong invoice exception-handling skills, experience with vendor customer service, and proficiency in financial spreadsheet analytics and productivity tools.

Key Responsibilities

Invoice Processing & Exception Resolution: Review, match, and process vendor invoices, purchase orders, and receiving documents within ERP and electronic invoicing platforms. Resolve moderate to complex invoice and tax discrepancies prior to payment posting.

Vendor Account Reconciliation: Perform regular vendor statement and account reconciliations to ensure ledger accuracy and resolve discrepancies.

Financial Close & Reporting: Participate in month-end and year-end financial close activities, ensuring all transactions are recorded accurately and on schedule. Prepare and distribute operational tracking reports and KPI metrics.

Inquiry Research & Communication: Research and respond to vendor and internal accounting inquiries, investigate unresolved invoice issues, and escalate matters appropriately.

Data Security & Governance: Adhere to strict security standards regarding corporate physical, financial, cybersecurity, and confidential customer/proprietary data assets.

Qualifications & Requirements

Education: Associate Degree in Accounting, Finance, or Business Administration (or an equivalent combination of education, training, and hands-on experience).

Experience: Minimum 2+ years of dedicated Accounts Payable experience.

Technical & System Skills:

Hands-on experience processing and managing invoices within an enterprise ERP system.

Proficiency in Microsoft Office applications (Excel, PowerPoint, Outlook).

Direct experience in vendor communication and customer service support.

Desired Skills & Attributes:

Advanced Microsoft Excel skills (VLOOKUPs, formulas, macros, preparing pivot tables).

Experience leveraging Microsoft Copilot or other AI productivity tools to streamline financial workflows.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AllSTEM Connections is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AllSTEM Connections participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA