Sr. Academic HR Analyst

Job Function Summary

Involves managing or performing the administrative services or managing the full general operations of an academic or non-academic organization(s). Administrative services include activities in finance and human resources and may also include IT, facilities, or student services. General management activities include long and short range strategic planning in determining the mission and directing all activities of multi-disciplinary departments through subordinate management staff.

Generic Scope

Technical leader with a high degree of knowledge in the overall field and recognized expertise in specific areas; problem-solving frequently requires analysis of unique issues / problems without precedent and / or structure. May manage programs that include formulating strategies and administering policies, processes, and resources; functions with a high degree of autonomy.

Custom Scope

The Senior Academic Human Resources Analyst applies advanced administrative concepts and organization objectives to manage and resolve complex academic HR issues and provide critical support to the Department of Emergency Medicine. The incumbent serves as a key resource and academic HR subject matter expert, providing consultation, analysis, and recommendations to department leadership and other stakeholders.

The position is responsible for planning and coordinating academic personnel activities, identifying and resolving issues, and ensuring actions are consistent with applicable policies, procedures, and deadlines. The Senior Academic HR Analyst reports to the ZSFG Operations and HR Manager and works closely with the DEM Leadership Team.

The Senior Academic HR Analyst performs short- and long-term planning, establishes priorities and timelines, and coordinates activities across multiple stakeholders to ensure timely and accurate outcomes. The incumbent exercises a high degree of independent judgment and discretion, handles sensitive and confidential personnel matters, and proactively identifies and resolves issues that may affect academic personnel actions or departmental operations.

Decisions and recommendations may have significant operational, financial, and compliance implications, and errors in judgment may result in additional costs, compliance risks, or significant delays.

Department Overview

The Department of Emergency Medicine (DEM) provides emergency medical care to over 177,000 patients annually at the UCSF Medical Center at Parnassus, UCSF Benioff Children’s Hospitals at Mission Bay and Oakland, and Zuckerberg San Francisco General Hospital and Trauma Center.

DEM administrative and research staff supports the work of 90+ full-time faculty and 50+ part-time attending physicians, a residency program, fellowship programs and over 300 house staff and students each year.

Our vision is to be the leader in compassionate, innovative and equitable emergency care for all people at all times.

Academic Human Resources Oversight

Manages, plans, and administers a full range of administrative operations in a small to medium academic department where operations are significantly complex in terms of budgetary funding, number of faculty, staff and students, and / or are broad in scope due to focus of operations (e.g., computer or wet lab space and equipment, fundraising, grant writing, etc.).

Serves as a key resource for faculty and departmental leadership on academic HR matters, including advancement, appointment, reappointment, recruitment, leaves of absences, etc.

Serves as key resource for faculty, staff and departmental leadership on DEM Health Sciences Compensation Plan (HSCP) benefits and applicable department-specific practices.

Addresses strategic issues and independently provides expertise and guidance to resolve complex issues.

Provides strategic consultation to DEM leadership to ensure operational compliance with University policies and procedures.

Represents the department on business issues to the institution community and serves on committees.

Administrative operations include budgetary financial management and human resources and may include some of the following functions: IT, facilities, student services, recharge administration and / or contracts and grants.

Academic Affairs Compliance

Performs administrative operations activities as predominant focus of position, with accountability for operational and budget processes, staff FTE, finance, human resources and space planning.

Oversees all aspects of academic affairs in close partnership with DEM leadership, HR Analyst(s) and in collaboration with HR Shared Services ensures compliance with Department, University and government personnel policies and procedures.

Serves as a resource and liaison for the department for issues related to new hires, terminations/ separations, leave and time reporting, advancements, and labor relations issues. May include initiating and managing visa process and resolution of visa issues for international scholars. Prepare intercampus appointments.

Oversees and manages faculty funding distributions and addresses pay issues.

Manages the faculty onboarding and off-boarding processes for all DEM sites.

Manages faculty leaves, disability/worker’s compensation claims and various other types of leave such as sabbatical, professional development leave.

Provides oversight and management of academic searches and oversees recruitment process.

Oversees academic actions including appointment, reappointment, advancement, change in series, accelerated advancement, termination, recall appointment, and emeritus requests. Understands and ensures compliance with Academic Personnel policies and deadlines.

Administrative dyad with Promotions Committee Chair. Oversees all activities related to advancement process, from request for materials to completion of the packet in Advance.

Oversees all HR activities for faculty, including recruitment, development, and day-to-day academic administrative operations.

Applies advanced concepts to perform analysis to determine future resource allocations on projects.

Human Resources Operations Support

Provides coverage for other DEM HR Analysts as needed to support continuity of HR operations and maintain timely, consistent service delivery.

Collaborates with HR team members to ensure effective handoffs, appropriate prioritization, and completion of time-sensitive HR activities in accordance with established policies, procedures, and service standards.

Other Duties

Other duties as assigned.

Required Qualifications

Minimum 5 years of relevant experience.

Advanced knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management.

Advanced interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills.

Advanced knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines.

Advanced knowledge of common University-specific computer application programs.

Ability to use discretion and maintain confidentiality.

Advanced skills in short- and long-term strategic planning, analysis, problem-solving and customer service.

Advanced knowledge of financial analysis and reporting techniques, and / or human resources policies and procedures for staff and academic employees.

Required Education

Bachelor's degree in related area and / or equivalent experience / training.

Preferred Education

Master’s degree in related area and / or equivalent experience / training.

Licenses

None listed.

Certifications

None listed.