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About the job

Location: Indianapolis, Indiana

Facility: Ascension St. Vincent

Department/Specialty: Planning, Design and Construction

Schedule: M-F | 40 hours | Full-time

Assist Project Managers with creating new Trimble project requests and tracking of all processes for purchase orders (COM), ExA’s, change orders, invoicing, budget changes, and FCP tracking (including BC changes to return or add funding).

Maintain accurate project budgets, costs, schedules, and CAP IDs in Trimble to streamline payables, generating custom capital project tracking reports as requested.

Coordinate new vendor setups in Oracle via the Resource Group and deliver ongoing Trimble training (invoicing, PCOs, safety summaries, document submissions) for PMs and vendors.

Facilitate status, cost, and workflow reviews with PMs, maintain project calendar support, and serve as the bridge between Finance, Accounting, Legal, and Supply Chain.

Execute comprehensive project closeouts—including financial reconciliations, lien waivers, and record drawings—while providing ad-hoc operational assistance as needed.

Perform all other duties as required.

Licensure / Certification / Registration

Required Credential(s): None Required.

Education

High School diploma equivalency with 2 years of cumulative experience OR Associate's degree/Bachelor's degree OR 4 years of applicable cumulative job specific experience required.

Preferred Qualifications

Prefer prior experience as a project coordinator within construction.

Healthcare experience heavily preferred.

Analytical and critical thinking skills preferred.

Ascension is a leading nonprofit Catholic health system with a culture and associate experience grounded in service, growth, care and connection. We empower our 99,000+ associates to bring their skills and expertise every day to reimagining healthcare, together. Recognized as one of the Best 150+ Places to Work in Healthcare and a Military-Friendly Gold Employer, you'll find an inclusive and supportive environment where your contributions truly matter.

Equal employment opportunity employer

Ascension provides Equal Employment Opportunities (EEO) to all associates and applicants for employment without regard to race, color, religion, sex/gender, sexual orientation, gender identity or expression, pregnancy, childbirth, and related medical conditions, lactation, breastfeeding, national origin, citizenship, age, disability, genetic information, veteran status, marital status, all as defined by applicable law, and any other legally protected status or characteristic in accordance with applicable federal, state and local laws. For further information, view the EEO Know Your Rights (English) poster or EEO Know Your Rights (Spanish) poster.

Fraud prevention notice

Prospective applicants should be vigilant against fraudulent job offers and interview requests. Scammers may use sophisticated tactics to impersonate Ascension employees. To ensure your safety, please remember: Ascension will never ask for payment or to provide banking or financial information as part of the job application or hiring process, our legitimate email communications will always come from an @ascension.org email address; do not trust other domains, and an official offer will only be extended to candidates who have completed a job application through our authorized applicant tracking system.

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