Accounts Receivable Specialist

The Accounts Receivable Specialist supports accounts receivable, billing, and payment processing activities to ensure accurate and timely financial transactions. This role maintains project and customer records, prepares invoices and payment applications, monitors outstanding payments, and works closely with customers, Sales, Field Operations, and internal teams to resolve billing discrepancies.

QXO is a leading distributor and installer of building products serving an $800 billion market. The company’s mission is to modernize the building products industry through advanced technology and a best-in-class customer experience. QXO is North America’s largest distributor and installer of insulation, the second-largest distributor of roofing products, the second-largest publicly traded distributor of lumber and building materials, and the largest distributor of waterproofing products. The company is targeting $50 billion in annual revenue within the decade through accretive acquisitions and organic growth. For more information, visit QXO.com.

What you'll do:

Accounts Receivable Operations

Process and maintain accounts receivable transactions accurately and timely

Apply customer payments, credits, adjustments, and other transactions to appropriate accounts

Review customer accounts for accuracy and identify routine discrepancies

Research unapplied cash, short payments, overpayments, and other basic account issues

Maintain accurate customer account information within company financial systems

Process routine account adjustments according to established procedures and approval requirements

Maintain organized electronic records and supporting documentation

Follow established Accounts Receivable policies and procedures

Cash Application and Payments

Apply customer payments received through checks, ACH, wire transfers, credit cards, and other approved methods

Match remittance information to appropriate customer accounts and invoices

Research routine payment application discrepancies

Identify missing remittance information and follow up with appropriate teams or customers

Maintain accurate records of payment activity

Escalate complex or unidentified payments appropriately

Customer Account Support

Respond to routine customer questions regarding invoices, payments, balances, and account activity

Provide invoice copies, statements, and supporting documentation as requested

Research basic billing and payment discrepancies

Coordinate with Sales, Credit, and other internal teams to resolve customer account questions

Maintain professional and responsive communication with customers

Escalate complex account concerns to more experienced team members or leadership

Reconciliation and Reporting

Assist with customer account reconciliations

Research outstanding balances and transaction discrepancies

Support preparation and distribution of customer statements

Assist with reviewing aging and accounts receivable reports

Support month-end Accounts Receivable activities as assigned

Maintain accurate documentation supporting account balances and transactions

Controls and Team Support

Follow company financial policies, internal controls, and established AR procedures

Maintain confidentiality of customer and company financial information

Assist with audit documentation requests as needed

Develop proficiency with company financial and AR systems

Participate in training and continuous improvement activities

Perform additional duties and projects as assigned

What you'll bring:

Strong attention to detail and commitment to accuracy

Basic understanding of accounting or accounts receivable processes

Strong organizational and time-management skills

Good written and verbal communication abilities

Strong data-entry and computer skills

Basic analytical and problem-solving abilities

Ability to manage recurring tasks and deadlines

Ability to work independently on assigned responsibilities while collaborating effectively with a team

Customer-service-oriented approach

Ability to maintain confidential financial information

Preferred Qualifications

High school diploma or equivalent required; associate degree in Accounting, Finance, Business, or a related field preferred

0–2 years of accounts receivable, accounting, finance, billing, cash application, or related experience preferred

Previous payment-processing or customer-account experience is a plus

Familiarity with ERP or financial systems preferred

Proficiency with Microsoft Office applications, particularly Excel and Outlook

Experience within distribution, manufacturing, construction, or a multi-location organization is a plus

Work Environment and Requirements

Work is performed primarily in a professional office or corporate environment

Frequent computer, data-entry, financial-system, and customer communication work

Ability to sit and work at a computer for extended periods

Extended hours may occasionally be required during month-end, year-end, or other peak periods

What you'll earn:

401(k) with employer match

Medical, dental, and vision insurance

Paid Time Off

Benefits for union‑represented roles are determine d by the applicable collective bargaining agreement and may differ from standard company benefits.

QXO is an Equal Opportunity Employer. We value diversity and do not discriminate on the basis of race, color, religion, gender or sexual orientation , national origin, age, disability, or any other protected status.

Accounts Receivable Operations

Process and maintain accounts receivable transactions accurately and timely

Apply customer payments, credits, adjustments, and other transactions to appropriate accounts

Review customer accounts for accuracy and identify routine discrepancies

Research unapplied cash, short payments, overpayments, and other basic account issues

Maintain accurate customer account information within company financial systems

Process routine account adjustments according to established procedures and approval requirements

Maintain organized electronic records and supporting documentation

Follow established Accounts Receivable policies and procedures

Cash Application and Payments

Apply customer payments received through checks, ACH, wire transfers, credit cards, and other approved methods

Match remittance information to appropriate customer accounts and invoices

Research routine payment application discrepancies

Identify missing remittance information and follow up with appropriate teams or customers

Maintain accurate records of payment activity

Escalate complex or unidentified payments appropriately

Customer Account Support

Respond to routine customer questions regarding invoices, payments, balances, and account activity

Provide invoice copies, statements, and supporting documentation as requested

Research basic billing and payment discrepancies

Coordinate with Sales, Credit, and other internal teams to resolve customer account questions

Maintain professional and responsive communication with customers

Escalate complex account concerns to more experienced team members or leadership

Reconciliation and Reporting

Assist with customer account reconciliations

Research outstanding balances and transaction discrepancies

Support preparation and distribution of customer statements

Assist with reviewing aging and accounts receivable reports

Support month-end Accounts Receivable activities as assigned

Maintain accurate documentation supporting account balances and transactions

Controls and Team Support

Follow company financial policies, internal controls, and established AR procedures

Maintain confidentiality of customer and company financial information

Assist with audit documentation requests as needed

Develop proficiency with company financial and AR systems

Participate in training and continuous improvement activities

Perform additional duties and projects as assigned

Strong attention to detail and commitment to accuracy

Basic understanding of accounting or accounts receivable processes

Strong organizational and time-management skills

Good written and verbal communication abilities

Strong data-entry and computer skills

Basic analytical and problem-solving abilities

Ability to manage recurring tasks and deadlines

Ability to work independently on assigned responsibilities while collaborating effectively with a team

Customer-service-oriented approach

Ability to maintain confidential financial information

Preferred Qualifications

High school diploma or equivalent required; associate degree in Accounting, Finance, Business, or a related field preferred

0–2 years of accounts receivable, accounting, finance, billing, cash application, or related experience preferred

Previous payment-processing or customer-account experience is a plus

Familiarity with ERP or financial systems preferred

Proficiency with Microsoft Office applications, particularly Excel and Outlook

Experience within distribution, manufacturing, construction, or a multi-location organization is a plus

Work Environment and Requirements

Work is performed primarily in a professional office or corporate environment

Frequent computer, data-entry, financial-system, and customer communication work

Ability to sit and work at a computer for extended periods

Extended hours may occasionally be required during month-end, year-end, or other peak periods