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About the job

An experienced employment litigation assistant is needed to support a busy employment litigation practice in Los Angeles, including providing high-level assistance to practice group leadership. This position will manage sophisticated California litigation support responsibilities, including state and federal court filings, complex legal documents, calendaring, deadline management, and administrative coordination.

The ideal candidate brings at least five years of law firm litigation support experience, including direct experience working with employment litigation attorneys. This position requires a legal professional who can independently manage a demanding desk, anticipate attorney needs, maintain exceptional accuracy, and confidently support senior attorneys in a deadline-driven practice.

Employment Litigation Assistant Responsibilities

The employment litigation assistant will provide comprehensive support for attorneys handling sophisticated employment disputes.

Prepare, revise, format, proofread, and finalize pleadings, motions, discovery, correspondence, and other litigation documents.

Assist with matters involving wage and hour claims, discrimination, harassment, retaliation, and related employment disputes.

Prepare document shells for pleadings, motions, and discovery responses.

Create and update Tables of Contents and Tables of Authorities.

Organize exhibits and supporting materials.

Assist attorneys with deposition preparation.

Prepare documents and exhibits for hearings and other proceedings.

Maintain organized electronic and physical case files.

Monitor active matters and anticipate upcoming attorney needs.

Coordinate with attorneys and other support professionals on time-sensitive assignments.

California State & Federal Court Filings

Strong e-filing experience is essential to this position.

Prepare and submit electronic filings in California state courts.

Prepare and submit filings in federal courts.

Review documents for compliance with applicable court requirements.

Maintain familiarity with court-specific procedures and local rules.

Confirm successful submission and acceptance of court filings.

Monitor court notifications and docket activity.

Coordinate service of process and other filing-related requirements.

Work with outside vendors when necessary.

Maintain accurate records of filed and served documents.

Address filing issues promptly to help ensure deadlines are met.

Litigation Calendaring & Deadline Management

Maintain calendars for assigned attorneys.

Calculate litigation deadlines under applicable California and federal procedural rules.

Track court filing and response deadlines.

Calendar hearings, depositions, mediations, and other proceedings.

Monitor internal case milestones and attorney commitments.

Coordinate scheduling with clients, opposing counsel, court personnel, and internal teams.

Update calendars promptly when dates or deadlines change.

Help attorneys stay informed of upcoming case requirements.

Manage competing deadlines across multiple active matters.

Practice Group Leadership Support

In addition to litigation responsibilities, this position will provide executive-level administrative support to a Practice Group Leader.

Manage a complex attorney calendar and scheduling requirements.

Coordinate internal and external meetings.

Arrange attorney travel.

Prepare and process expense reports.

Assist with attorney time entry.

Support billing processes and pre-bill coordination as needed.

Manage administrative requests and competing priorities.

Communicate professionally with clients and other external contacts.

Exercise discretion when handling sensitive information.

Anticipate administrative and practice-related needs.

Coordinate with other departments and support resources as necessary.

Document Production & Quality Control

The Employment Litigation Legal Assistant will be expected to produce polished, accurate work with minimal oversight.

Edit and proofread complex legal documents.

Review documents for formatting, grammar, and consistency.

Apply advanced Microsoft Word formatting.

Utilize Styles and other document-production features.

Prepare and maintain TOCs and TOAs.

Perform quality-control review before documents are finalized.

Maintain document versions and organized matter files.

Utilize document management systems such as iManage or comparable platforms.

Employment Litigation Assistant Qualifications

5+ years of litigation support experience in a law firm environment.

Direct experience supporting employment litigation attorneys.

Strong California litigation experience.

Hands-on California state court e-filing experience.

Federal court filing experience.

Strong understanding of applicable filing and procedural requirements.

Experience preparing complex pleadings, motions, and discovery documents.

Strong litigation calendaring and deadline-calculation skills.

Experience preparing Tables of Contents and Tables of Authorities.

Advanced Microsoft Word skills.

Proficiency with Microsoft Outlook and Excel.

Strong legal document formatting skills.

Excellent proofreading and quality-control abilities.

Exceptional attention to detail.

Strong organizational and prioritization skills.

Ability to manage multiple attorneys and competing deadlines.

Excellent written and verbal communication skills.

Ability to communicate professionally with clients, opposing counsel, and court personnel.

Ability to work independently with minimal supervision.

Sound judgment and discretion when handling confidential information.

Ability to work occasional overtime based on litigation demands and court deadlines.

Preferred Experience

Experience supporting a Practice Group Leader or senior litigation partner.

Complex employment litigation experience.

Familiarity with iManage or a comparable document management platform.

Experience managing a demanding litigation desk with substantial attorney interaction.

Strong executive-level administrative support capabilities.

Position Details

Location: Los Angeles, CA

Work Arrangement: Hybrid

Compensation: $100,000–$130,000 annually

Experience: 5+ years of litigation support experience

Practice Area: Employment litigation

Court Experience: California state and federal courts

Leadership Support: Includes direct support to practice group leadership

Technology: Microsoft Office; iManage or comparable DMS experience preferred

Schedule: Occasional overtime may be required based on court deadlines and litigation demands

This employment litigation assistant opportunity is well suited for an experienced legal professional who can combine sophisticated litigation support with the judgment and organization required to support practice group leadership. The successful candidate will bring strong California state and federal court knowledge, advanced document-production skills, and the ability to independently manage deadlines and priorities across a busy employment litigation practice.

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