Real Estate Transaction Coordinator

A real estate transaction coordinator is needed to support a busy commercial real estate and corporate practice in Los Angeles. This newly created position will work closely with attorneys and paralegals on transactional matters, providing hands-on support with legal documents, critical dates, closings, signatures, document management, and other activities that keep transactions moving efficiently.

The ideal candidate brings three to five or more years of professional legal experience involving transactional, real estate, or corporate matters. This position is well suited for someone who is highly organized, proactive, and comfortable managing multiple deadlines while maintaining accuracy across complex transaction documents.

Commercial Real Estate Transaction Support

Provide transactional support to attorneys and paralegals handling commercial real estate matters.

Prepare, revise, format, and proofread legal documents and correspondence.

Assist with documents related to acquisitions, loans, and closings.

Create and maintain critical date checklists for purchase and sale agreements.

Track transaction milestones and deadlines throughout the lifecycle of a matter.

Assist with organizing closing documents and preparing closing binders.

Compile signature pages and coordinate their distribution.

Deliver documents and signature materials to clients, title companies, and transaction counterparties.

Prepare documents for electronic signature through DocuSign.

Redline transaction documents and review materials for formatting and accuracy.

Coordinate document deliveries through courier, messenger, or express services.

Help attorneys and paralegals keep transactional matters organized and progressing toward closing.

Critical Dates & Closing Coordination

A key responsibility of the real estate transaction coordinator will be maintaining accurate transaction schedules and helping ensure important dates and deliverables are not missed.

Create critical date checklists from purchase and sale agreements.

Track transaction deadlines using Microsoft Outlook.

Maintain calendars for key transaction milestones.

Monitor outstanding documents and signature requirements.

Coordinate meetings, calls, and closings.

Assist with gathering documents required for closing.

Organize final transaction materials.

Help prepare complete and accessible closing binders.

Communicate with internal team members regarding upcoming deadlines and outstanding items.

Maintain organized records throughout the transaction process.

Candidates should be comfortable managing multiple active transactions and adjusting priorities as closing dates and business needs change.

Legal Document & File Management

Maintain organized electronic and physical transaction files.

Save and organize documents within a document management system.

Apply consistent file organization and naming practices.

Prepare clean and redlined versions of legal documents.

Proofread documents for accuracy, formatting, and completeness.

Coordinate electronic execution packages.

Maintain executed documents and signature pages.

Assist with retrieving transaction documents as needed.

Support attorneys and paralegals with document production and organization.

Experience with NetDocuments or a comparable legal document management system is particularly useful.

Corporate Transaction Support

Although commercial real estate will be a primary focus, this position will also provide support to the corporate practice as needed.

Assist with business entity formations.

Coordinate orders for certificates of good standing.

Prepare and organize corporate documents.

Assist with signature coordination and electronic execution.

Maintain corporate records related to assigned transactions.

Provide administrative and transactional support to corporate attorneys and paralegals.

Assist with additional entity and transaction-related projects as needed.

Administrative & Team Support

Schedule meetings, conference calls, and transaction-related appointments.

Assist with expense reimbursements.

Prepare check requests and related administrative documentation.

Coordinate deliveries and other transaction logistics.

Communicate professionally with attorneys, paralegals, clients, title companies, and outside parties.

Provide additional transactional and administrative support as workload requires.

Collaborate with team members to manage shifting deadlines and priorities.

Real Estate Transaction Coordinator Qualifications

3–5+ years of professional legal experience.

Previous transactional support experience strongly preferred.

Commercial real estate and/or corporate experience preferred.

Fundamental understanding of acquisition, loan, and closing documents.

Experience preparing, formatting, and proofreading legal documents.

Experience creating or maintaining transaction checklists.

Strong deadline and calendar-management skills.

Experience supporting closings and organizing closing documentation.

Strong document management skills.

Advanced Microsoft Word skills, including formatting and track changes.

Strong Microsoft Outlook skills.

Proficiency with Microsoft PowerPoint and Adobe Acrobat.

Basic Microsoft Excel knowledge is a plus.

NetDocuments experience or familiarity with a comparable document management system preferred.

DocuSign experience preferred.

Excellent proofreading skills and attention to detail.

Strong organizational and multitasking abilities.

Excellent written and verbal communication skills.

Ability to manage multiple active transactions and competing deadlines.

Professional judgment and strong client service skills.

Ability to work effectively with attorneys, paralegals, and other professionals.

Notary Public commission or willingness to obtain one preferred.

Position Details

Location: Los Angeles, CA

Schedule: Full-time, onsite

Experience: 3–5+ years of relevant legal experience

Primary Focus: Commercial real estate transactions

Additional Focus: Corporate transactional support

Key Responsibilities: Critical dates, transaction documents, closings, signatures, and document management

Technology: Microsoft Office, Adobe Acrobat, DocuSign, and legal document management systems

This real estate transaction coordinator opportunity is particularly well suited for a legal professional who enjoys the organizational side of sophisticated transactional work. The successful candidate will be able to keep documents, deadlines, signatures, and closing requirements organized while providing reliable support to attorneys and paralegals across active real estate and corporate matters.

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