Legal Secretary – Litigation – 3698015

Job Title: Legal Secretary – Litigation

Location: Riverside, CA 92501 and Cerritos, CA 90703

Salary/Payrate: $70K-$92K (some flex) + bonus and AWESOME

benefits!!!

Work Environment: Onsite

Term: Permanent / Fulltime

Bachelor’s degree required: No

Referral Fee: AMS will pay $500 should the person you refer gets

hired

JOB DESCRIPTION

The Legal Secretary provides high-level administrative and

secretarial support to attorneys, ensuring the efficient

management of litigation matters from inception through

resolution. This position is responsible for drafting, revising,

and finalizing complex legal documents; preparing and executing

e-filings in state and federal courts and with administrative

agencies; maintaining case calendars and tracking critical

deadlines; and organizing materials for hearings, trials,

arbitrations, and mediations. The role demands exceptional

attention to detail, advanced organizational skills, and the

ability to manage multiple cases and priorities in a fast-paced

law firm environment. The ideal candidate will possess strong

knowledge of litigation procedures, court rules, e-filing

requirements, and legal terminology, along with professionalism,

discretion, and initiative to anticipate the needs of attorneys

and clients.

* Prepare, revise, and format legal documents, correspondence,

memoranda, and emails from written drafts and transcription

* Handle e-filings and support all stages of the litigation

process, from initiation through trial

* Assemble documents and exhibits for court filings, recordings,

hearings, arbitrations, mediations, depositions, and other

proceedings

* Proofread documents to ensure accuracy, correct grammar, and

compliance with Firm formatting standards

* Create and update Tables of Contents (TOC) and Tables of

Authorities (TOA)

* Schedule and coordinate appointments, meetings, and deadlines

for attorneys

* Maintain and monitor attorney calendars, ensuring all critical

dates are recorded on the master calendar

* Prepare and process new client/matter intakes per Firm

procedures

* Utilize computers, transcription equipment, and legal software

to efficiently produce and manage documents

* Arrange travel for attorneys, including hotel, airfare, and

ground transportation

* Sort, read, print, and distribute incoming mail and emails to

appropriate recipients

* Assist with the creation and assembly of marketing materials

such as pitch folders, attorney biographies, and PowerPoint

presentations

* Provide backup and overflow coverage to other attorneys and

staff as needed

* Maintain confidentiality of all Firm, client, and personnel

information

* Additional duties may be assigned as required to meet business

needs

Qualifications/Requirements:

* High School Diploma or equivalent

* Minimum of five years of litigation secretary experience

* Strong writing, editing, and proofreading skills

* Proficiency in Microsoft Office Suite (Word, Excel,

PowerPoint); familiarity with document management systems such as

iManage preferred

* Strong organizational skills with the ability to prioritize

workload for multiple attorneys

* Excellent verbal, written, and telephone communication skills

to interact professionally with clients, attorneys, vendors, and

staff

* Ability to operate standard office equipment, including

computers, transcription devices, fax machines, and photocopiers

with advanced functions

* Consistently reliable in attendance and punctuality