Litigation Legal Assistant

An experienced litigation legal assistant is needed to provide comprehensive administrative and case support to attorneys within a busy California law firm environment. This position will support litigation matters from inception through resolution, with significant responsibility for legal document preparation, state and federal court filings, calendaring, deadline tracking, and the organization of materials for hearings, depositions, arbitrations, mediations, and trials.

The ideal candidate brings at least five years of litigation support experience and a strong understanding of court procedures, filing requirements, and legal terminology. This position requires exceptional attention to detail, strong organizational skills, and the ability to independently manage competing priorities for multiple attorneys in a fast-paced practice.

Litigation & Attorney Support

Provide comprehensive administrative support to assigned attorneys.

Support litigation matters from initial case opening through trial or resolution.

Prepare, revise, format, and finalize legal documents.

Draft and edit correspondence, memoranda, emails, and other materials.

Prepare documents from attorney drafts and transcription.

Proofread legal documents for grammar, formatting, accuracy, and completeness.

Prepare and update Tables of Contents and Tables of Authorities.

Organize documents and exhibits for depositions, hearings, arbitrations, mediations, and trials.

Assemble materials required for court filings and other proceedings.

Provide backup and overflow support to attorneys and other legal support professionals.

Anticipate attorney needs and help maintain efficient matter workflows.

Court Filings & Legal Documents

The litigation legal assistant will play an important part in preparing and submitting court documents throughout the litigation process.

Prepare documents for filing in California state and federal courts.

Complete electronic court filings accurately and on time.

Assist with filings before administrative agencies when required.

Review documents for compliance with applicable filing requirements.

Assemble exhibits and supporting materials.

Coordinate documents for recording when necessary.

Maintain accurate copies of filed and finalized materials.

Assist attorneys with document preparation as matters progress toward hearings and trial.

Apply knowledge of litigation procedures, court rules, and e-filing requirements to daily assignments.

Candidates should be comfortable handling sophisticated legal documents while maintaining accuracy under deadline.

Litigation Calendaring & Deadline Management

Maintain attorney calendars and matter-related schedules.

Track critical litigation deadlines.

Record applicable dates on the appropriate master calendar.

Schedule appointments, meetings, proceedings, and other case-related events.

Monitor upcoming deadlines and attorney commitments.

Coordinate schedules for multiple attorneys.

Update calendars promptly when dates change.

Help ensure important litigation dates and case milestones remain visible and organized.

Strong calendar management is essential, as this position will balance multiple active matters and attorney schedules simultaneously.

Case & Matter Administration

Assist with new client and matter intake procedures.

Maintain organized electronic and physical matter information.

Process incoming correspondence and communications.

Review and route mail and email as appropriate.

Maintain confidentiality of client, attorney, and personnel information.

Assist with document organization and records management.

Utilize document management technology to store and retrieve legal materials.

Coordinate administrative requirements throughout the lifecycle of a matter.

Maintain accurate and accessible files for attorneys and other team members.

Additional Practice Support

The position will also assist attorneys with administrative and practice-related responsibilities outside of direct litigation support.

Coordinate attorney travel arrangements.

Arrange airfare, lodging, and ground transportation.

Assist with preparation of presentation materials.

Help assemble pitch materials and other business development documents.

Update attorney biographies and related materials as requested.

Prepare and revise PowerPoint presentations.

Coordinate with attorneys and staff on time-sensitive projects.

Provide additional administrative support based on practice needs.

Litigation Legal Assistant Qualifications

5+ years of litigation support experience.

Strong knowledge of litigation procedures and legal terminology.

Experience with California state and federal court filings.

Familiarity with electronic filing procedures and requirements.

Experience preparing and formatting sophisticated legal documents.

Experience creating and updating Tables of Contents and Tables of Authorities.

Strong litigation calendaring and deadline-management skills.

Excellent writing, editing, and proofreading abilities.

Ability to organize case materials for hearings, depositions, mediations, arbitrations, and trials.

Strong attention to detail and accuracy.

Ability to manage assignments for multiple attorneys.

Excellent organizational and prioritization skills.

Strong written, verbal, and telephone communication skills.

Professional communication skills when interacting with clients, attorneys, vendors, and colleagues.

Ability to maintain confidentiality and exercise appropriate discretion.

Ability to manage changing priorities in a deadline-driven environment.

High school diploma or equivalent required.

Legal Technology

Candidates should be proficient with technology used for legal document preparation and matter administration, including:

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Electronic court filing systems

Document management systems

iManage experience preferred

Adobe and other document-production tools

Standard office and scanning technology

The ability to efficiently learn and utilize legal technology is important to successfully managing a high-volume litigation desk.

Position Details

Location: California

Schedule: Full-time, fully onsite

Hours: Standard 40-hour workweek with overtime as needed

Compensation: $65,000–$85,000 annually

Experience: 5+ years of litigation support experience

Primary Focus: Litigation and attorney support

Court Filings: State and federal

Key Responsibilities: Legal documents, calendaring, e-filing, TOCs/TOAs, and trial preparation

Document Management: iManage experience preferred

Physical Requirements: Ability to perform routine office functions and lift or carry materials weighing up to 25 pounds

This litigation legal assistant opportunity is well suited for an experienced legal professional who can take ownership of the administrative details behind an active litigation practice. The successful candidate will combine strong court filing and document-production skills with careful calendar management, sound judgment, and the ability to keep attorneys and matters organized through every stage of litigation.

Apply Now