Legal Administrative Assistant

An experienced legal administrative assistant is needed to provide high-level administrative and practice support to attorneys in a sophisticated law firm environment in Orange County. This position works across litigation and corporate practices and requires a proactive professional who can anticipate attorney needs, coordinate with multiple internal departments, and deliver responsive support in a fast-paced environment.

The ideal candidate brings at least two years of legal or professional services experience, strong administrative skills, and familiarity with law firm technology and processes. This is a highly collaborative position that involves direct attorney support as well as coordination with billing, technology, business development, court services, office services, and other teams.

Attorney & Practice Support

Provide day-to-day administrative support to attorneys across litigation and corporate practices.

Manage attorney calendars, email inboxes, telephone calls, messages, and follow-up items.

Coordinate meetings, travel arrangements, and related logistics.

Anticipate attorney needs and proactively follow up on outstanding projects and deadlines.

Assist with document edits, research assignments, spreadsheets, and correspondence.

Compile, scan, copy, organize, distribute, and maintain documents and case materials.

Coordinate with outside vendors supporting active matters.

Assist case and deal teams with administrative and logistical requirements.

Provide project-based support for trials and significant matters when needed.

Travel with or provide onsite support to trial teams when required.

Coordinate translation, court reporting, trial workspace, and other matter-related services.

Client Intake, Court Filings & Billing Coordination

The legal administrative assistant will also help attorneys navigate important internal processes and coordinate with specialized business teams.

Assist with new client onboarding and new matter opening procedures.

Coordinate with conflicts and intake professionals regarding new matters.

Assist attorneys with state and federal court filings.

Work with court services professionals to coordinate filing requirements.

Collaborate with billing teams regarding attorney and client needs.

Coordinate with document production, office services, travel, technology, and other internal departments.

Review delegated work for accuracy and completeness before final delivery.

Serve as a liaison between attorneys and technology support professionals when technical issues arise.

Collaborate with administrative professionals across offices to ensure consistent attorney and team support.

Business Development & Marketing Support

Assemble attorney biographies, pitch materials, one-pagers, and other business development materials.

Prepare and update presentation materials using PowerPoint.

Coordinate attorney biography updates with business development professionals.

Maintain attorney contacts in Outlook and the firm’s CRM platform.

Conduct internet research supporting attorney business development activities.

Coordinate research requests with internal knowledge resources.

Track and communicate attorney business development activities, including meetings, events, conferences, and speaking engagements.

Process sponsorship and charitable contribution invoices.

Provide administrative and logistical support for business development events.

Legal Administrative Assistant Qualifications

2+ years of experience in a law firm, legal department, or professional services environment.

Experience supporting attorneys or other senior professionals preferred.

Strong understanding of professional administrative support and client service.

Familiarity with litigation and corporate practice workflows is highly valuable.

Experience with state and federal court filing procedures preferred.

Proficiency with Microsoft Word, Excel, PowerPoint, and Outlook.

Familiarity with legal technology such as Intapp, Elite, PACER, ECF, LexisNexis, and document management systems preferred.

Minimum typing speed of approximately 50 WPM.

Strong writing, grammar, proofreading, and communication skills.

Excellent organizational and time-management abilities.

Demonstrated attention to detail.

Ability to manage multiple projects and competing deadlines.

Strong meeting and travel coordination skills.

Ability to proactively identify follow-up items and keep projects moving.

Strong interpersonal skills and a service-oriented approach.

Ability to collaborate effectively with attorneys, administrative professionals, and business services teams.

Ability to exercise discretion when handling confidential client and business information.

Willingness to work additional hours when business or client needs require.

Ability to travel or provide extended trial support when necessary.

Position Details

Location: Orange County, CA

Work Arrangement: Hybrid, 4 days per week onsite

Experience: 2+ years

Salary: $80,000–$95,000 annually

Primary Practices: Litigation and Corporate

Additional Hours: Overtime may be required based on attorney, client, or trial needs

Travel: Occasional travel may be required for trial or matter support

This legal administrative assistant opportunity is well suited for an organized and proactive professional who enjoys being closely involved in attorney practices and taking ownership of administrative needs. The position offers exposure to litigation and transactional work while providing opportunities to support client matters, court filings, business development activities, trial teams, and the day-to-day operations of a sophisticated legal practice.

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