Legal Administrative Coordinator

Job # POSITION: Legal Administrative Coordinator LOCATION: Seattle, WA BENEFITS: $76,000 – $108,000k, annual performance bonus, Paid Time Off, Medical, Dental & Vision Coverage, Life and Disability Insurance, 401(k) Retirement Plan, Flexible Spending Accounts, Transit Benefits, Professional Development Programs, and additional employee wellness offerings. THE ORGANIZATION: Elite International Law Firm KEY RESPONSIBILITIES: Perform high-volume administrative and legal support functions in a fast-paced, deadline-driven environment Coordinate complex scheduling, calendaring, and meeting logistics for legal professionals Manage litigation deadlines, court dates, client meetings, and project timelines Prepare, proofread, format, and finalize legal, business, and client-facing documents Assist with electronic filing processes and maintain compliance with procedural requirements Support document management, records retention, and electronic file organization Coordinate discovery-related documentation, production tracking, and case materials Assist with trial preparation, hearing logistics, and case management activities Conduct legal and business research utilizing online resources and databases Prepare presentation materials, reports, and meeting documentation Coordinate travel arrangements and expense reimbursement submissions Monitor attorney time entry and assist with billing and invoicing processes Process vendor invoices and support accounts receivable follow-up efforts Serve as a liaison between attorneys, clients, vendors, and internal departments Coordinate conference calls, video meetings, and client events Assist with new client onboarding, engagement documentation, and administrative workflows Maintain confidentiality while handling sensitive client and business information Troubleshoot technology-related issues and coordinate with support teams as needed Support process improvement initiatives and identify opportunities to increase operational efficiency Collaborate with cross-functional teams to ensure seamless client service and project execution REQUIREMENTS: Bachelor’s degree preferred 3+ years of administrative, legal support, project coordination, or professional services experience Experience supporting attorneys, legal professionals, or executive-level stakeholders preferred Knowledge of litigation support processes, court procedures, and document management systems highly desirable Advanced proficiency in Microsoft Office Suite and legal technology platforms Exceptional organizational, communication, and customer service skills Ability to manage multiple priorities while meeting critical deadlines Strong attention to detail and commitment to producing accurate work product Ability to exercise discretion and maintain confidentiality Proven ability to work independently and collaboratively within a team environment Adaptable, proactive, and solution-oriented approach to problem-solving Flexibility to work additional hours or travel as business needs require