Administrative Assistant

Job Overview

We are seeking an organized, service-focused Executive Assistant to provide administrative support and help keep daily office operations running smoothly. You will coordinate calendars, manage communications, and maintain accurate records while supporting executives, colleagues, and clients. This role suits someone with strong office experience, sound judgment, and the ability to manage changing priorities.

Responsibilities

Manage calendars, schedule meetings, coordinate appointments, and support travel arrangements as needed.

Handle front desk duties, multi-line phone systems, phone communication, and client communication with professional phone etiquette.

Prepare and proofread correspondence and documents using Microsoft Office and other productivity software; maintain spreadsheets and complete data entry.

Organize filing, records, and office management tasks; provide customer service and customer support to visitors and callers.

Your impact: Reliable scheduling and clear communication help executives focus on priorities while giving colleagues and clients timely, professional support.

Experience

Administrative experience, clerical experience, or personal assistant experience in an office setting is preferred.

Demonstrated organizational skills, time management, typing, word processing, computer skills, computer literacy, and technical proficiency.

Strong written communication, proofreading, discretion, and attention to detail are important.