Professional Development & Alumni Coordinator- 3706266

Job Title: Professional Development & Alumni Coordinator

Location: New York, NY 10019

Salary/Payrate: $70K to $80K

Work Environment: Hybrid (#1 of days WFH)

Term: Fulltime

Bachelor’s degree required: Yes

Referral Fee: AMS will pay $500 should the person you refer gets

hired

Job Description:

Our client, an international, AmLaw 100 firm, is looking to hire

a Professional Development & Alumni Coordinator at their offices

in New York City. The position will allow for a hybrid work

schedule with 4 days a week onsite, 1 remote, and will pay an

annual base salary of $70K to $80K plus a performance-based bonus

and comprehensive benefits package.

General Summary: The Professional Development & Alumni

Coordinator provides daily support to the Senior Professional

Development & Alumni Manager, with primary responsibility for the

alumni relations program. The Coordinator also manages logistics

for client education programs and supports the training programs

and administration of the Professional Development department.

Primary responsibilities include, but are not limited to, the

following:

Alumni Relations

* Manage the Alumni Welcome Program from departure notice through

onboarding, including tracking attorney departures, sending

welcome outreach and meetings with departing attorneys.

* Maintain alumni records in InterAction, including populating

profiles from alumni questionnaires and applying the status

designations that determine Alumni Portal access and data export

inclusion.

* Manage CareerConnect, the firm’s online job board. Source job

leads, coordinate referrals from alumni, partners and colleagues

in Career Development and Professional Development, cycle and

verify listings weekly, handle access requests from current

attorneys and track metrics.

* Administer the Alumni Portal, including approving member

access, inviting alumni to join, resolving login issues and

keeping the portal and InterAction in sync. Oversee functionality

and content and suggest ideas to make the site a valuable

resource.

* Manage the Alumni Inbox, responding to alumni requests and

routing them to the appropriate teams (CLE records, payroll

documents, conflicts checks, employment letters, pro bono hours).

Coordinate alumni access to the Alumni CLE Learning Portal with

the Practice Innovation team.

* Support and help manage alumni events, including planning,

invitations, logistics and on-site coordination.

* Assist with the firm’s Paul, Weiss Cares initiative, including

communicating with outside organizations, handling logistics for

firm-sponsored Community Give Back Program events and supporting

client and alumni volunteer participation.

* Assist with scheduling and executing internal and external

meetings, video and print interview features and related

activities.

Client Education Programs

* Manage pre-program logistics for client education programs,

including creating CLE compliance documents, coordinating

materials preparation, ensuring content satisfies multiple CLE

jurisdictions and communicating with partners and clients.

Maintain detailed task lists.

* Manage post-program logistics, including delivering CLE

certificates and evaluation surveys, finalizing timed agendas and

materials, submitting CLE credit applications to requested

jurisdictions and following up with CLE boards as needed.

* Oversee program execution, including audio-visual needs, room

set-ups, catering and event materials, in coordination with

Operations teams for on-site and off-site programs.

* Maintain a master menu of client program topics and materials.

Respond to program inquiries from Business Development, partners

and clients and provide CLE credit options to alumni and clients

in coordination with third-party vendors.

* Lead weekly update meetings and maintain audit-ready records of

client education programs. Prepare weekly, monthly and annual

reports for the Senior Professional Development & Alumni Manager,

Directors and Chief. Work with Marketing and Graphics to ensure

consistent branding and maintain precedent communications, forms

and program materials.

* Collaborate with the CLE Compliance Specialist as needed on

annual reporting for the New York and California CLE

accreditation boards and respond to board inquiries.

Professional Development Department Support

* Coordinate logistics for assigned practice group and summer

associate program trainings, including invitations, reminder

emails, materials, conference rooms, catering and presenter

support.

* Draft CLE compliance documents for internal trainings,

including sign-in sheets, affirmation forms and timed agendas.

* Assist with department conference planning, logistics and

recordkeeping.

* Attend and monitor live and remote training programs.

* Maintain the firm’s compliance training database by entering

attorney CLE credit information promptly.

* Maintain the Professional Development (PD) department calendar,

practice group training calendars, attendance trackers and

resource centers.

* Help answer attorney questions about training and development

resources.

* Support non-client PD conferences and programs and ad hoc

projects and events, and serve as general back-up to other

Coordinators, Managers, Directors and Chief for department

administration, programs and events.

Required Skills:

* Excellent communication skills, including writing, editing,

formatting, proofreading and presentation.

* Proven success working independently and collaboratively and

engaging confidently with individuals at all levels of the

organization.

* Adept at managing multiple projects simultaneously in a

fast-paced environment with shifting priorities and

time-sensitive deadlines, including confidential matters.

* Highly organized with meticulous attention to detail and strong

project management skills.

* Proactive, resourceful, client service-oriented mindset with a

commitment to team success.

* Familiarity with AI tools and willingness to learn new

technologies, including applying AI in day-to-day work.

* Strong analytical skills. Advanced knowledge of the Microsoft

Office Suite (including Excel), Outlook and iManage, with mail

merge a plus. Proficiency with Adobe Acrobat, Zoom, Teams and

other relevant platforms.

* Knowledge of CLE rules and experience with InterAction,

Umbraco, intranet systems or CE Manager are a plus.

Education and/or Experience:

* Bachelor’s degree required.

* Two to four years of relevant experience in professional

development, alumni relations or administration in a law firm or

similar professional environment preferred.

* Experience in marketing communications, events, training and

development, legal personnel, recruitment or other talent

management is a plus.