Entry-level administrative and office jobs: 5 roles explained
Roles that run the front office, calendars, records and records requests. 5 starting roles in administrative and office, with what each one does and the skills it takes.
Administrative and office roles
- Executive Assistant
0 open now
An executive assistant manages a leader's calendar, travel, communications and priorities. It is a trusted, high-visibility role and a common way to learn how a company really runs.
Skills: Discretion, Calendar management, Writing, Prioritizing
- Administrative Assistant
0 open now
An administrative assistant keeps an office or team running: answering questions, scheduling, filing, ordering, preparing documents and supporting colleagues.
Skills: Microsoft 365 or Google Workspace, Organization, Communication, Typing
- Receptionist / Front Desk Coordinator
0 open now
A receptionist is the first person visitors and callers meet. Beyond greeting, the job covers phones, visitor logs, mail, rooms and small admin tasks.
Skills: Friendly communication, Phone systems, Computer basics, Organization
- Data Entry Clerk
0 open now
A data entry clerk types and checks information into company systems from forms, documents and emails, accurately and at speed.
Skills: Typing speed and accuracy, Attention to detail, Excel, Confidentiality
- Office Coordinator / Junior Office Manager
0 open now
An office coordinator runs the physical and practical side of a workplace: supplies, vendors, mail, equipment, events and onboarding new hires' desks.
Skills: Organization, Vendor management, Budget basics, Problem solving
Other kinds of entry-level work
See where you stand in the market today
Your Market Reality Assessment: a plain-language read on your odds, jobs matched to you and a weekly plan. Free. No résumé needed.