NextChapter

Entry-level administrative assistant jobs: what the job is, skills and open roles

An administrative assistant keeps an office or team running: answering questions, scheduling, filing, ordering, preparing documents and supporting colleagues. Right now 3,021 entry-level administrative assistant jobs are open on employers’ own career sites.

What a administrative assistant does

In the administrative and office family of jobs. Roles that run the front office, calendars, records and records requests.

A typical day

  1. 1. Answer phones and email
  2. 2. Schedule meetings
  3. 3. Prepare documents and reports
  4. 4. Order supplies
  5. 5. Maintain records

Do you need experience?

23 of the 3,021 open entry-level administrative assistant jobs say in their own text that no experience is required. 17 say they provide training. The figures are counted from the posting text and change as jobs open and close.

Open entry-level administrative assistant jobs

Taken from employers’ own career sites and checked to still be open within the last week.

Showing the newest 15 of about 3,021 verified open jobs here. Search all jobs

Search all administrative assistant jobs

Skills for administrative assistant jobs

The skills this job uses, most important first. Most can be learned or shown before the first day.

Skills to build or show

  1. 1. Microsoft 365 or Google Workspace
  2. 2. Organization
  3. 3. Communication
  4. 4. Typing
  5. 5. Discretion
  6. 6. Reliability

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The market for administrative assistant work

Every figure names its source.

Open entry-level administrative assistant jobs
3,021

Source: NextChapter, checked against employer career sites, last 7 days.

See the detail →
Openings that say no experience is required
23

Source: The posting’s own text, counted by NextChapter.

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Openings that say they provide training
17

Source: The posting’s own text, counted by NextChapter.

Median pay in listings that state it
$47,000

Source: NextChapter verified openings (671 with pay).

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Employment outlook, the closest government category
Projected to shrink 6% from 2025 to 2035.

Source: BLS Employment Projections, 2025–2035.

AI use at work, the closest government category
Among secretaries and administrative assistants, except legal, medical, and executive, AI is already used for a large share of the tasks.

Source: Anthropic Economic Index.

Across 671 open entry-level administrative assistant listings that state an annual pay figure, the middle half run from $37,500 to $61,000, with a median of $47,000. Listings that state pay are not every listing, and some roles add commission or bonus on top.

Outlook and AI-use figures are for the government category “Secretaries and administrative assistants, except legal, medical, and executive”, the closest match to this job.

Where entry-level administrative assistant jobs are

Between jobs? Unemployment benefits and severance rules in these states, or in every state.

Employers hiring administrative assistants now

  • Renewal by Andersen | Esler Companies 111
  • Uline 70
  • Davita 35
  • AMS Staffing 26
  • State of Florida 26
  • GrabJobs 22
  • University of New Mexico-Main Campus 19
  • Compass Group 18
  • Mount Sinai Health System 18
  • Pepsico 18

More jobs like administrative assistant

Roles that use the same skills, and where this job commonly leads.

Where it can lead

Similar entry-level jobs

All entry-level administrative and office jobs · Administrative Assistant jobs at every level

Questions about administrative assistant jobs

What does a administrative assistant do?
An administrative assistant keeps an office or team running: answering questions, scheduling, filing, ordering, preparing documents and supporting colleagues. A typical day includes: answer phones and email; schedule meetings; prepare documents and reports; order supplies; maintain records.
Can I get an entry-level administrative assistant job with no experience?
23 of the 3,021 open entry-level administrative assistant jobs say in their own text that no experience is required. 17 say they provide training. The figures are counted from the posting text and change as jobs open and close.
What skills do you need to be a administrative assistant?
The skills this job uses most are microsoft 365 or google workspace, organization, communication, typing, discretion, reliability. Most can be learned before the first day through coursework, short courses, practice or a related job.
How much does an entry-level administrative assistant make?
Across 671 open entry-level administrative assistant listings that state an annual pay figure, the middle half run from $37,500 to $61,000, with a median of $47,000. Listings that state pay are not every listing, and some roles add commission or bonus on top.
Where can a administrative assistant job lead?
People in this job commonly move to executive assistant, operations coordinator, HR coordinator, project coordinator. The link between jobs is the shared skills; the path is not guaranteed and depends on the employer.

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